AGM processes to follow
Notify attendees in writing 21 days before you hold an AGM
You need to give your organisation, your membership, stakeholders, funders, and board members notice in writing at least 21 days before you hold an AGM. This is best practice.
The advance notice should include:
- an agenda to prepare the board and the stakeholders with what to expect at the AGM
- any issue that may need to be voted on
- the annual report and any other reports requiring attention.
Know your constitution
Your constitution is your most important guiding document. Any changes (minor or major) are usually made at an AGM or, if particularly urgent, at a Special General Meeting.
It’s good practice to notify your organisation of any proposed constitution changes in your AGM notice to your members.
Who attends AGMs and who has the right to vote?
Attendees at AGMs include appointed board members, life members, and any guests who may be invited.
You can have proxy votes for members who might not be able to attend in person – check your constitution.